Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Do you accept checks as a form of payment in your child care business? If so, it is vital that you read this blog post very carefully. In fact, today I want to share some check writing policy tips with you that will protect your business cash flow.

I can remember how I felt when I received my first returned check about 10 year ago from a parent.  When I received the returned check notice from my bank, I was furious. In fact, I could hardly believe that a parent (who sees me everyday) would do such a thing.

Moreover, I can honestly say that 10 years ago I was only in the business of childcare about four years and was not quite sure how to approach a parent about a returned check.

Now…keep in mind; I was also upset about this issue and wanted to call the parent and speak the thoughts that were running through my mind.

After receiving my first returned check from a parent, I decided to create a check writing policy and I still implement that policy today in my Child Care Center.

Today I want to share with you, 5 simple check writing policies tips from my Tuition Policy Makeover eCourse.

1. Be sure to create a check writing policy and issue the policy to parents upon enrollment.

2. Require that parents provide you with their driver’s license number when presenting a check to you; in case you need to seek legal action to collect the funds on a returned check.

3. Also, inform parents that you reserve the right not to accept their checks; in the event their check is returned to you.

4. Charge a return check fee. In the state of Missouri I am able to charge a return check fee  in the amount of $25. Be sure to check the return check fee limits in your state. (click here)

5. Three-to-four days after receiving a check from a parent, check your bank account to assure that the funds have cleared your account.

Every time that you accept a check from a parent without the check being processed through a check reader or the checks is not electronically processed; you are taking a risk!  So be sure that your parents know that you have a very strict check writing policy.

  Accepting Checks is a Convenience for parents and in some cases…very risky for you!!

Less riskier payment forms:


– Credit Cards

-Money Orders/Cashier Check


For more tips on how to create a Check writing policy or how to deal with returned checks; be sure to subscribe to the Tuition Policy Makeover eCourse Today!

I look forward to reading your thoughts and comments about this week’s blog post.


Be sure to subscribe to my weekly Child Care Business Weekly eNewsletter.

Comments on: "Do You Accept Checks in Your Child Care Business?" (1)

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