Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Archive for the ‘Administration’ Category

No More Boring Meetings

According to Effective Meetings.com, “When the average employee is asked to attend another meeting during their busy day, the natural response is to run like the wind or at least fake a scheduling conflict. ingesting a little fun into your meetings might be just the right thing to encourage participation and creativity.”

Only Call Meetings When  Necessary

Meetings are necessary to bring the staff together, to discuss goals and to be sure that everyone is on one accord. However, if you just call a meeting just to talk about a long list of issues, that is simply a waste of  your time.

Establish a goal for your meeting and make it a teachable moment. Meetings are a great way to train staff, invite staff to share and laugh together.

Sample Meeting Agenda

Twice a month I create a 30-minute meeting agenda and I only focus on 3-5 topics. The main focus of my meetings is to discuss classroom practices, review quality care indicators and to get feedback from my staff. Here is an example of how I conduct my meetings:

Topics:

1. Share Positive News/Praise/Share funny stories

2. Review what we discussed at last meeting and progress

3. Quality Care Discussion: Promoting self-help skills, Art Activities, Issue handouts

4. Our next meeting, Upcoming events

5. Staff feedback

Having a meeting agenda helps you to stay on track and gives the meeting a focus. I really believe that my staff view our meetings as a time of fellowship, because we simply chat about the programs goals, their desires and we enjoy coming together in a fun and professional manner.

My meetings have not always been fun and interesting. Several years ago, I had a teacher that would bring her work to the meetings and I literally stopped the meeting to tell her, that she must be attentive to what is being said at the meeting. She was there in body and not there in spirit.

This encouraged me to develop my meeting management skills and to get to the point. Moreover, I  learned to never share  bad news at meetings and to keep it positive.

Save negative or sensitive information for private meetings, unless the news affects the entire team.

5 Ways to Liven up Meetings

  1. Hold meetings after Lunch breaks
  2. Always have something funny to share
  3. Praise staff members as a group, tell them how proud you are of them
  4. Be understanding
  5. Let them know the purpose of the meeting and what you need for them to do
  6. Maintain good eye contact of each employee
  7. Invite feedback
  8. Invite staff to share Professional Development Success
  9. Problem solve as a team
  10. Conduct meetings as a Huddle; call the plays and encourage them to carry them out!

Feel free to share your thoughts about this blog post.

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Sole Proprietor or Limited Liability (LLC)?

Many child care providers have  asked me following question, ” Should my childcare business be incorporated?

Here is my response: The decision to incorporate your childcare business is solely up to you, however, it is recommended by tax professionals that childcare providers set up a Limited Liability Company (LLC) to reduce their personal liability.

I was licensed as a home provider in 1999 and was operating as a sole proprietor.  I filed a fictitious name report and was doing business as, ” Morgan Daycare” until 2001 in the state of Missouri. In 2001 my Child Care specialist, whom at that time had over 20 years of experience as a childcare specialist; recommended that I incorporate my childcare business to reduce my liability.

Moreover, she told me that if I were to be sued by a parent, in the event of a child injury; I could lose my home and personal assets. That was enough to encourage me to incorporate my childcare care business.

What is a Limited Liability Company (SMLLC) or a ” Single Person” Limited Liability Company ?

 According to the Internal Revenue Service, a Limited Liability Company (LLC) is a business structure allowed by state statute. LLCs are popular because, similar to a corporation, owners have limited personal liability for the debts and actions of the LLC. An SMLLC that does not elect to be a corporation will be classified by the existing federal guidance as a “disregarded entity” which is taxed as a sole proprietor for income tax purposes.

As a SMLLC, you will still have the advantage of filing form 8829, Expenses for Business Home Use, and claim all of your home office expenses in the same way as a sole proprietor. In fact, you get to incorporate without paying the corporate taxes, because you are a single member LLC.

Am I totally Protected with a LLC ?

Resources for Child Caring.org recommends that providers purchase a lot of professional business liability insurance, preferably ($1 million per occurence and $2 million aggregate).  There is also a concern that many providers struggle to keep business records in a professional manner and could risk losing corporate protection in a law suit. Moreover, Resources for Child Caring, believes that the biggest benefit of a LLC is the potential for additional liability.

How Do I File a LLC?

I incorporated my childcare business for only $105 in the state of Missouri by visiting my local secretary of state office. The process was fairly easy, however, I recommend that you get legal advice on incorporating your childcare business.

I hope that you have been inspired to protect your personal assets and to organize your business in a manner that provides you and your family with the protection that you need.  Along with incorporating your childcare business, having liability insurance protects you and the children that you care for.

To Your Success!

Shiketa Morgan

Resource Links:

http://www.irs.gov/businesses/small/article/0,,id=98277,00.html

http://www.irs.gov/pub/irs-pdf/f8829.pdf

http://www.resourcesforchildcare.org/index.cfm?page=Tax%20Preparer%20Email%20Update&id=5

http://www.familychildcaretaxes.com/tax_tips_article.php?blRecordNumber=59

 

 

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