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The illness Policy Notice For Parents

sick child

Throughout the School year, I  send home a notice to parents reminding them of my illness policy.  Also, I talk with my staff about how to prevent the spread of cold & flu germs in their classroom.

Most importantly, I talk with my staff about the symptoms to look for upon the arrival of the children.

Today I want to share with you a simple template that you can use to issue to parents at the beginning of the cold/flu season. Simply copy and paste the template below into a  word document, insert your name, make necessary changes and issue to parents.


Dear Parent,

The cold & flu season is here and we simply want to inform you of our sick child procedures. So please take a moment and review our sick child procedures.

Upon arrival, your child will be observed by his or her teacher for contagious illnesses and must wash his or her hands before entering the classroom.

If your child arrives with any of the following symptoms, he or she will not be accepted into care:

  • Fever (99degrees or higher) Glassy eyes are a sign of a fever
  • Chronic cough
  • Pink eyes
  • Diarrhea or vomiting within 24 hours of arrival
  • Suspicious rash on skin
  • Chronically itchy scalp (scalp with be assessed for lice)
  • The child simply does not look like he or she feels well for childcare care

In the event that your child develops any of the symptoms above, you will be contacted to pick up your child.  Also, your child will be isolated from the other children until your arrival.

Moreover, your child may not return to the program until he or she is symptom free for at least 24 hours (without a fever reducer).

Your cooperation is appreciated,

(Your name)


Be sure to share this article with other Child Care providers (by clicking my share links below).  If you love this post, you will also love this, click here.

Do you have a parent handbook that includes a sick policy? If not, download a parent handbook today, click here

5 ways to Prevent the Spread of Germs in your Child Care Business

September is usually the start of the cold/flu season. Children seem to be the first to catch colds/flu. There are 5 steps they you can take to prevent the spread germs in your childcare business and they are as follows:

1. Wash Hands upon arrival

Germs are usually brought into your program. When children are required to wash their hands upon arrival, this is a sure way to prevent the spread of germs.

2. Sanitize childcare surfaces daily

During the cold/flu season, it is imperative that you disinfect door knob handles, light switches, food prep counter tops, tables and mouthed toys daily.

3. Review and issue a copy of your illness policy

Upon enrolling families, most childcare program issue a parent handbook or a copy of their sick policy. Providing parents with a copy of your sick policy, informs parents of your ill child guidelines.  Here is a sample sick child policy:

If your child develops any of the following symptoms such as: vomiting, diarrhea, pink eyes, chronic cough, fever (100 degrees or higher), he or she must be kept home until the child is symptom free for 24 hours, without medication. In the event your child develops any of the above symptoms while in our/my care, you will be called to pick-up your child. Until you arrive, your child will be isolated away from the other children.  ( In some cases your child may need a doctor statement to return to the program)

4. Provide Parents with cold/flu prevention resources

Create a parent resource file, where parents are able to browse through articles on how to prevent colds/flu. When children are well, this means that parents are able to go to work and less time at the doctor’s office. Clorox has a great resource page for parents…. Check it Out!

5.  Take care of yourself and if you have staff, encourage them to do the same.

Getting plenty of rest is a sure way to build up your immune system; drink plenty of water, wash your hands frequently, keep your hands away from your eyes, nose and mouth.


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