Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Posts tagged ‘Accounting’

Mastering Your Money in Your Child Care Business

I was inspired to write this blog post after processing my monthly payroll and paying the bills in my childcare business. As I wrote checks to pay my business bills, I realized the importance of cash flow. In fact, when you have cash in your business, you are able to buy the things that your business needs and pay your business debts.

Several weeks prior to paying my bills, I realized that I did not finish processing my food program claim, because I was so focused on getting my center re-accredited.

When I realized that I had not finished processing my food program claim, it was too late to receive my payment in the month of February.  Unfortunately, I discovered that my payment was going to be late and this was going to cause a delay in my accounts payable.

Several weeks later,  I received that my food program payment and I was so glad that I had funds to pay bills. Furthermore, I realized that when there is a cash flow problem, this will cause you to be late paying your bills and it also prevents you from buying what you need for your business.

To assure that you have a constant cash flow in your childcare business I want to suggest the following to you:

  1. Create a monthly budget for your business
  2. Only buy what you need for your business
  3. Never stop marketing your business
  4. When you are not able to pay your bills, make payment arrangements with your creditors to protect your credit.
  5. Be diligent about collecting payments from parents. I suggest collecting payments 2-4 weeks in advance.
  6. Process Subsidized Childcare Payments & Food program claims by the due dates
  7. Always be on the look out for business grants
  8. When parents do not pay on time, charge a late fee.

This is just a small list of ways to master your money, because after all…your money is the lifeline of your business. Moreover, when there is no money; there is no Cash flow!

Do you want to become a master of your money? Are you ready to improve your business management skills? Join the Child Care Center Owner eClub. Join Today!

Are you a home daycare provider? Feel free to check out the Family Home Child Care Business Empowerment Club, where you will be empowered and inspired to manage your money and build a quality in-home preschool.

With Your Business in Mind,


Be sure to check out the video below and I look forward to your feedback about this post……

Record Keeping Tips For Child Care Providers

Accounting is not just a once per year task. It should be scheduled as a regular part of your routine. You may be like many other business owners who hold off until they need financials prepared for tax time. If you are not having your books updated regularly you may become frustrated because you want to go directly to the top of the game but cannot figure out what is missing and why. A lack of financial information can keep you from advancing from one phase of business to the next.

  •   Accounting helps you make sound business decisions. Faced with several alternatives, the best choice is the one that you can assess qualitatively and backup with verifiable numbers. The financial results that you want your company to achieve can be quantified by information in your accounting system. It doesn’t matter if you are using a manual method of accounting or a sophisticated software program. As long as the method you choose gives the information you need when you need it then the choice of systems is entirely up to you.
  •   Success is where preparation meets opportunity. Always prepare financial reports to be ready to move on growth opportunities. With accounting reports you can make conclusions about ways to grow your business. Some examples where accounting information comes in handy other than at tax time include sales analysis and projects, weighing investment options, and deciding whether to include financing in your capital structure. All of the choices require forethought and accounting data helps reduce your financial risk.
  •  Avoid impulsive decisions. Successful companies are built by managers who use qualitative and quantitative data in investment decisions. Before tackling any new project, whether it is starting something new or expanding an existing company, you should always count the cost of the project. Use up-to-date information from your accounting reports to get a good idea of where the company stands now and how it should proceed in the future.

For more practical tips and advice, visit the financial center for business owners at

About the Guest Writer: This blog post has been provided by Benita Tyler, The President of TBS USA Accounting and Tax Advisors and Creator of the Position to Prosper System™. Contact Benita at Connect with Benita on Facebook and Twitter!

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