When parents pay you for child care services, they will expect to receive a receipt for tax purposes in a timely manner.
Furthermore, it is vital that you are diligent about collecting payments on time, issuing receipts for payments and documenting your business income.
There are two ways that you can issue payment receipts and they are as follows:
- Purchase a receipt book for less than $3.00 at your local office supply store and give parents hand written receipts for their weekly or monthly child care payments
- If you enter your tuition payments into a financial software, you can also issue computerized receipts
I have implemented both methods of issuing receipts and I strongly recommend that you use the method that works best for you.
Be sure to include the dates of service that the family is paying for, the child’s name, parents name and write your business name on the receipt. Also, if you are using a receipt book, be sure to purchase a receipt book that contains a carbon copy.
A computerized receipt is more professional looking, however, please note that you may use more printer ink. Collecting payments and issuing receipts, is a vital part of your tuition collection process.
Tip: When issuing receipts, be sure to attach a copy of your tuition policy, to be sure that parents are well informed of your Tuition Policies. For more Tuition Collection tips, sign-up for the 5-Day Tuition Policy make-over eCourse.
Which method do you prefer to use; Hand written or Computerized Receipts? Leave your comment below:
Til Next Time……
Shiketa
The Child Care Business Owner Institute 
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