Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Archive for the ‘Child Care Center’ Category

How to Turn Your Staff Meetings Into a Sharing, Mentoring and Training Session

As I finished up my weekly staff meeting today, I realized how far I have come with leading staff meetings. My first staff meeting was held in the spring of 2003 and I thought the purpose of a staff meeting was to address issues.  In fact, I hated conducting staff meetings. Moreover, I thought that staff meetings was a great time vent to my staff and listen to their complaints.

I also believe that my prior experience with staff meetings was simply a reflection of my leadership at that time and an indication that I needed more training in the area of conducting staff meetings.

Over the years, I have become quite effective at conducting staff meetings. In fact, I am a firm believer that practice makes perfect!

However, today I want to encourage you to not discuss problems at your staff meetings. Instead of discussing problems at your meetings, turn your meetings into a training, sharing and mentoring session and discuss problems in a brief informal one-on-meeting meeting.

What happens when meetings are boring and  problems are discussed at meetings…

It has been my experience that when you discuss problems at meeting, the staff members are up tight and afraid to share their point of view. Also, they may not give as much feedback. Moreover, I have noticed that at staff meetings where problems are discussed, the body language includes, “the crossed arm posture.”  Moreover, when arms are crossed, this usually means that your employees are feeling vulnerable and they are closed for argument.

Meetings take away valuable planning time from teachers and not to speak of how valuable your time is as a business owner. So…..why waste 30 minutes on discussing problems; when you can easily correct problems with mentoring, training and sharing at weekly or monthly staff meetings.

What happens when meetings are all about Sharing..Mentoring and Training...

Recently I decided to start my meetings with a thought-provoking question; to encourage the teachers to talk about quality care practices and how to solve problems in their classroom. Then I invite the teachers to give one another feedback. Furthermore, after the teachers coach one another through problem solving in their classrooms, then I offer suggestions and resources.

When it is my turn to offer suggestions, I notice that the teachers are writing while I am talking and this really encourages me to share more; and then I give a challenge for the week.

For example, a week before writing this blog post, we discussed “Excellence” at a weekly staff meeting. I asked the teachers this question; When you go to a restaurant or a hotel, what type of service do you expect and they replied..“Excellent Service.”

This is where I gave them the challenge to evaluate their classrooms with excellence and whatever was not excellent, to change it and make improvements accordingly. A week later, we discussed excellence and the teachers decided to focus on having a more organized classroom and they were really detailed about how they wanted things to look.

You may have noticed that I did not give orders, I simply posed a challenge and they delivered more than I could have imagined. I realized that the teachers were finally looking forward to meetings, when they all gather in our meeting circle without me and my Assistant Director, reminded me of the meeting today!

Today I want to share with you 5 easy ways to spice of your staff meetings  and make your meetings more enjoyable:

  1. Start your meeting with a question or a joke to loosen up the atmosphere
  2. Invite the teachers to share a funny observation from their classroom
  3. Be open and allow the teachers to challenge you or offer their suggestions
  4. Have one main focus for the meeting and discuss no more than 5 points
  5. Smile and always bring a resource or tips to the meeting that your teachers can use in their classroom

I encourage you to implement the tips above in your next staff meeting and be sure to share your feedback with me. What are your thoughts about this post?

For more Business & Staff management tips, I want to invite you to join me  in the Child Care Center Owner eClub!

Shiketa

Category:

Administration, Business Management, Child Care Center, daycare, Staff Meetings

Tagged with:

Mastering Your Money in Your Child Care Business

I was inspired to write this blog post after processing my monthly payroll and paying the bills in my childcare business. As I wrote checks to pay my business bills, I realized the importance of cash flow. In fact, when you have cash in your business, you are able to buy the things that your business needs and pay your business debts.

Several weeks prior to paying my bills, I realized that I did not finish processing my food program claim, because I was so focused on getting my center re-accredited.

When I realized that I had not finished processing my food program claim, it was too late to receive my payment in the month of February.  Unfortunately, I discovered that my payment was going to be late and this was going to cause a delay in my accounts payable.

Several weeks later,  I received that my food program payment and I was so glad that I had funds to pay bills. Furthermore, I realized that when there is a cash flow problem, this will cause you to be late paying your bills and it also prevents you from buying what you need for your business.

To assure that you have a constant cash flow in your childcare business I want to suggest the following to you:

  1. Create a monthly budget for your business
  2. Only buy what you need for your business
  3. Never stop marketing your business
  4. When you are not able to pay your bills, make payment arrangements with your creditors to protect your credit.
  5. Be diligent about collecting payments from parents. I suggest collecting payments 2-4 weeks in advance.
  6. Process Subsidized Childcare Payments & Food program claims by the due dates
  7. Always be on the look out for business grants
  8. When parents do not pay on time, charge a late fee.

This is just a small list of ways to master your money, because after all…your money is the lifeline of your business. Moreover, when there is no money; there is no Cash flow!

Do you want to become a master of your money? Are you ready to improve your business management skills? Join the Child Care Center Owner eClub. Join Today!

Are you a home daycare provider? Feel free to check out the Family Home Child Care Business Empowerment Club, where you will be empowered and inspired to manage your money and build a quality in-home preschool.

With Your Business in Mind,

Shiketa

Be sure to check out the video below and I look forward to your feedback about this post……

Category:

Accounting, Budget, Business Management, Child Care Center, Home Daycare

Tagged with:

Tag Cloud