Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Posts tagged ‘daycare’

Issuing Tax Statements To Parents

At the end of every year, I begin to prepare childcare totals for each family. Then in January, I send home a statement for each family that indicates the amount of childcare expenses paid to me for the previous calendar year. In fact, I believe it is vital that you issue  childcare tax statements in a timely manner (preferably by January 31st), so that parents can file their child care expenses on their tax return. A tax statement does not have to be a fancy document. However, it must contain the following information for tax purposes:

  • The name of your Business
  • Your Business phone number, Address, City State and Zip Code
  • Your Tax Id Number or Social Security Number
  • The Name of the child that you provided care for
  • The Amount Paid to you for childcare services
  • Be sure to sign the document

If you do not have a Tax ID number, you may want to consider applying for one to issue to parents for tax purposes.  As you are in the process of preparing statement, be sure to issue a parent letter  or post a notice that indicates when tax statements will be issued. If you do not have a Parent Tax Statement form to issue to parents, I have created one for you—>  Click here (Be sure to change the tax year on the form)

I wish you Continued Success!

Shiketa

Category:

Accounting, Administration, Taxes

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Have You Notified Parents of Your Holiday Schedule Yet?

 

 

We are less than 5 days away from Thanksgiving and I hope that you have already planned your holiday schedule and notified your parents of your holiday closing schedule.

Many Child Care providers plan their holiday schedule at the beginning of their preschool year and issue it to parents.

However, if you are a new family home childcare business owner or a new center owner, be sure to post your holiday schedule where parents can see it. (if you have not already posted your holiday schedule)

Many family home providers follow me on social media and one of the questions that I get shortly before the holidays is: How many days will you be closed for the holidays?

Every year during the holidays I close my center for Thanksgiving and the day after Thanksgiving. Also, during the month of December, I close Christmas Eve, Christmas Day and New Years Eve.

When I was a home daycare provider, I closed my business the last week of the year and the parents were notified (in writing) of the closing 6-months in advance.

**Parents do not like it when they are not giving enough notice for planned closings.

Another way to notify parents of your holiday schedule is via a parent handbook and on your website. If you do not have a parent handbook, be sure to purchase a sample parent handbook today! click here

Whatever your holiday schedule may be; I hope that you take some time to enjoy the holidays with your family and I challenge you to do something special for the families in your childcare business this holiday season.

 

With the holidays in mind,

Shiketa

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Category:

parent communication, Policies, Program Planning

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