Inspirational and Empowering Child Care Business Owners To Build Successful Child Care Businesses

Posts tagged ‘parent handbook’

Enforcing The Cut-Off Time For Arrivals

Do you frequently have children that arrive later than the other children? Are late arrivals interrupting your routine? Does your staff complain about children arriving in the middle of nap time circle time or lunch?

I have always opted to have a cut-off time in my program. In fact, I believe that children need a schedule and if you do not have a cut-off time on arrivals; it could be difficult to schedule staff or to keep the children on a regular routine.

Also if you have a daily circle time, this is a great time to get all the children to together to discuss daily activities, go over class rules and review vital educational skills.

Furthermore, if all of your children are not in attendance by your Circle time, they will be missing out on a vital part of their day.

Are you afraid to enforce rules? If so, you can simply tell the parents that your class time begins at 9:00am  and you don’t want their children to miss out on morning class time.

Parents want their children to be in an educational program and if you place an emphasis on the fact that the cut-off time benefits their children, you will have a higher level of compliance.

Three ways to encourage parents to bring their children by your cut-off time:

  1. Reward the children with stickers for coming to school on time
  2. Tell the parents, thank you for making sure that (say the child’s name) made it on time for class or circle time.
  3. Post a notice that indicates  your arrival cut-off time, where parents can see it.

Should there be an exception?

Yes! Require that parents report late arrivals before the cut-off time and consider only allowing late arrivals in the event of an emergency, part-time enrollment,  the parent called to report the late arrival or in the event of a Doctor appointments.

My cut-off time has always been 9:00am and 98% of the children arrive on time daily. We tend to have at least 1 or 2 parents that arrive shortly after 9:00am. I don’t make a big deal if they are late, I just remind the parents of the cut-off time.

Cut-off times bring a sense of order in your program and it helps the children to have consistency in their day. How do you feel about a cut-off time? Do you have a cut-off time in your program?

For more information on policies or program management, be sure to grab a copy of my Parent Handbook template.


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Creating An Inclement Weather Plan

Winter is will be arriving soon and this is a great time to develop or review your inclement weather plan. In fact, it seems that some winters we are better than others in terms of the amount of snow that we get,however, it is vital that parents know what to expect in the event there is inclement.

Here are  Nine things that you can do to plan for inclement weather, assure that parents & staff know what to do in the event of inclement weather and other helpful tips:

1. Connect with your local news channel to find out how you can list your snow or closing  schedule in the event of inclement weather.

2. Post a notice of your inclement weather procedures on your door and insert the notice in your parent handbook.

3. Have a list of your parents contact information at home with you; so that you can send out a group text about your planned snow or closing schedule.

4. If you plan to cancel transportation, notify parents at least 2-hours before school starts to allow parents enough time to locate back-up childcare.

5. Ahead of time, purchase ice melt or salt for your sidewalks to melt ice on your side walks.

6. Have a contract with a snow plow or landscaping company to clean your parking lot before your business opens in the event of inclement weather.

7. When conditions are too icy, you may want to consider planning a later opening time to allow staff and parents time to get to the center.

8. Post your plans to open later or close during inclement weather on your social media pages; at least 1 hour before your scheduled open time.

9. Be sure to provide updates to parents via voice mail, your website or your social media pages

I hope that you have found the tips in this blog post to be quite helpful to you. I look forward to hearing about how you plan to prepare in the event of inclement weather.


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